Job Title: Registrar / Attendance Clerk – JH

Wage/Hour Status: Nonexempt

Reports to: Principal

Pay Grade:  Para/Clerical PG 4

Dept./School: Assigned Campus

Date Revised: 03/07/2024

Work Days Scheduled:  202

Primary Purpose:  Maintain accurate attendance records for the campus.  Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications:

Education/Certification:

• High school or GED

Special Knowledge/Skills:

• Proficient typing, word processing, file maintenance skills, and 10-key skills
• Strong organizational, communication, and interpersonal skills
• Ability to use personal computer & software to develop spreadsheets, databases, & word processing
• Ability to accurate and auditable records
• Ability to meet established deadlines

Experience:

• Two years data entry experience

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Collect and enter attendance and PEIMS data into established databases and verify accuracy according to established procedures.
2. Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
3. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
4. Process new student records, including requesting transcripts and records from other schools, setting up        cumulative folders, and entering student data into appropriate databases.
5. Assist parents, students, and faculty with questions regarding student attendance.
6. Process and transmit requests for student information and transcripts.
7. Call parents to verify student absences as needed.
8. Report all attendance problems to the designated administrator.

Other

1. Assist in campus office as needed such as lockers, bus passes, student discipline entry, sort mail, answer phone.
2. Maintain confidentiality of information.

General employee requirements:

• Quality of Work – complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules.
• Quantity of Work – demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.
• Work Habits – display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned.
• Communication – communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.
• Dependability – adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures. 
• Cooperation – work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly.
• Initiative – seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately.
• Adaptability – adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement.
• Judgment – effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action.        
• Attendance – attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted.
• Punctuality – arrive to work and depart from work according to department and district requirements.

Supervisory Responsibilities:  None.

Working Conditions:

Tools/Equipment Used: Standard office equipment including computer and peripherals; standard library equipment including imaging equipment; standard instruction equipment

Posture: Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; regular overhead reaching; climbing ladders

Lifting: Regular light lifting and carrying (15–44 pounds); may lift and move textbooks and classroom equipment

Environment: Work inside, may work outside; regular exposure to noise

Mental Demands: Work with frequent interruption; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. 

*Applicants for all positions are considered without regard to race, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

In accordance with Title IX, the district does not discriminate on the basis of sex and is required not to discriminate on the basis of sex in its educational programs or activities. The requirement not to discriminate extends to employment. Inquiries about the application of Title IX may be referred to the district’s Title IX coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both.